Registration will open sometime in Spring of 2025
Base Pricing for the Main Event
Note: Optional Pre-Trip, housing upgrades and certain activities will be an additional cost. All prices are in
US Dollars.
Registration Rates
| Type |
Price USD |
Date
|
| |
|
All Dates start 12:01 AM Central Time / End at 11:59 PM Central
time the days listed unless noted |
| Early Bird |
$TBD |
Sometime in early Spring 2025 - July 7, 2025
- Early Bird will pay $100 Deposit upon registration.
- Final payment will automatically be pulled from their method of payment on record on July
17th.
|
| Standard Rate |
$TBD |
July 7 - July 29, 2025 |
| Late Registration** |
$TBD |
Jul7 29 - August 12, 2025 |
| Last Minute*** |
$TBD |
August 12 - August 14, 2025 |
| Non-Member Fee |
$50 |
Additional on all price levels |
**Late Registration has the following restrictions
- Swag (T-Shirt, Hats and other materials printed with Mosaic logo if offered) may not be available for
anyone who registers after July 29th, 2025.
- Registration for the Pre-Trip will be limited to availability and price may increase.
*** Last Minute Rate has the following restrictions:
- Same as Late Registration PLUS
- No registration for any activities that have an upcharge, or that require an advance headcount before this
date.
- It is limited to Standard Housing only.
- No special requests for special housing or food.
- May or may not be included in the attendee roster, giveaways or pre-printed badges handed out to the
attendees.
ABSOLUTELY NO REGISTRATIONS CAN BE ACCEPTED AFTER AUGUST 14, 2025
Bring a Friend Discount
The best way to enjoy something is with your friends. Even better if you could share the event with your
friends and $$$SAVE$$$ money at the same time?
Both you and your friend are eligible for a $10 US discount/credit by following the steps below:
- Register between July 7th and August 14th.
- List your friend's name in the appropriate spot on the registration form (first page of the process) or
contact us by email with the list of names.
- Your friend must either be already paid in full or register with full payment within 72 hours of the first
friend (naming each other if both registering after July 7th).
- We verify that both people involved are registered and paid in full and then apply the discount/credit,
which will be AFTER you complete your registration.
- Use the credit for other items in your registration or receive a refund after the event is over.
- You can receive a discount/credit on as many friends as possible until your discount is equal to the cost of
your base event price (Activity fees will not be discounted).
Pricing for Upgraded Housing
On an availability basis.
| Room Type |
Price USD |
| Single |
$TBD per person |
| Double |
$TBD per person |
| Couple |
$TBD per room |
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Scholarship
Click HERE to go find out more information about
scholarships.
Covid Policy for the Event
Please CLICK HERE to find
more info on Covid Policy for the Event
Best Practice to Register
Please CLICK
HERE to see information on best practice to register
Please CLICK HERE to see a list of all questions ask and all offerings with pricing listed via an
Excel Spreadsheet.
RegPack, our registration software provider, offers Purchase Protection as a service that can reimburse the
FULL cost of your event registration (minus the insurance cost) if you need to cancel unexpectedly because you
or your family member get sick or suddenly passes away (including COVID). The price of RegPack Purchase
Protection is based on a small percentage of your total eligible order. This insurance does NOT include the cost
of your travel to/from the event.
Mosaic and its representatives assume no liability, endorse, nor
sponsor the purchase protection offered by RegPack. If you opt for the RegPack Purchase Protection, any
cancellation refunds will follow RegPack procedures rather than the Mosaic cancellation
policy.
The Mosaic cancellation policy applies if you do not pay for the purchase protection or
RegPack's Purchase Protection policy conditions do not apply to your situation (i.e., for other reasons
than sickness or death). Please note that the Mosaic cancellation policy includes only recoverable charges, and
any processing fees will be applied as said policy. These fees will likely be more than RegPack's Purchase
Protection cost.
RegPack Purchase Protection can be purchased any time you log in to make payment for
Mosaic's event. It can be bought at any point up until the actual date of the event, BUT Mosaic will lock
out any changes to your registration on August 14th (about two weeks before the event). Mosaic can
help you via admin access if the need exists until Sunday, August 24th. Our volunteer event staff
will be in transit or otherwise occupied after this date.
Click
HERE for more info on RegPack Purchase Protection
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Cancellation Policy and Fine Print
- Mosaic reserves the right to make appropriate and necessary changes to cost and schedule.
- Cancellations will only be refunded after the event.
- Cancellations by July 7, 2025, 11:59 pm (CDT): full refund of the registration amount less all processing
fees.
- Cancellations between July 8 and August 14, 2025, 11:59 pm (CDT): full refund of the registration amount
less a 25% cancellation fee and all processing fees.
- Cancellations after August 14, 2025, 11:59 pm (CDT): NO REFUND.
- In the case of extreme circumstances and Regpack Purchase, Protections has not been purchased; upon
application, Mosaic Outdoor Clubs of America (MOCA) may grant a full refund of the registration amount minus
any unrecoverable expenses. Such extreme cases would include illness that puts one at risk and/or would put
others at risk that would preclude someone from traveling and/or participating in the event; an incapacitating
accident or injury; a death or grave illness in one’s family. MOCA reserves the right to require
documentation to substantiate the claim before issuing a refund.
Processing fees include:
- Ten percent of your total bill (credit card fees)
- Any unrecoverable vendor fees specific to your registration
- Any unrecoverable MOCA expenses specific to your registration (which may include, but not exclusive to, camp
fees, administrative fees and giveaways)
Cancelation Process:
- Email: Registration@MosaicOutdoor.Org
- Do NOT use any other email accounts to cancel.
- We will respond with an email to confirm your intentions.
- Refunds will happen AFTER the event and fees applied as per the refund policy above.
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MOCA Direct or Chapter Membership Status
Member Status:
- You must be a member of a Mosaic Club, Chapter, or the International Organization to attend. Your Mosaic
membership can be a local club or chapter or a MOCA Direct International member. Select the club or chapter to
which you belong; otherwise, select membership as an option. There is a $50 non-member fee to attend.
- Alternatively, you can join any of our local clubs or chapters. Please ensure you are on the membership list
when we contact the local clubs or chapters on or around August 1, 2025, to verify your member status. Anyone
found not listed as a member of one of our local clubs, chapters, or direct MOCA by August 10 will be charged
the $50 non-member fee automatically.
- You will find that the membership fee of any local club or chapter is cheaper than paying the non-member
up-charge fee.
Mosaic Clubs
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Change Fee
August 14th will be the VERY LAST DAY for you to make ANY changes to your
registration on your own. After this date you will need to contact us for anything
about your registration.
Any change requests after August 14th will incur a $18 US change fee per change,
unless authorized by the chairpeople. Cancellation policies will override the change fee policy if you cannot
attend the event. The change fee will be incurred PER CHANGE for the following:
- Travel Information if you are taking MOCA transportation
- Updating or changing what activities you are planning to attend during the event (each activity is
considered one change)
- Housing changes
Unless otherwise noted, by August 14, 2025, the headcounts and charges have been finalized with vendors and
cannot be changed. The activity can be changed by incurring a change fee, but no refund will be possible if the
vendor costs (including, but not limited to activity fees and transportation charges) are not recoverable.
The change fee will not apply for changes related to items (activities and housing upgrades) where you are on a
waiting list.
Why charge a change fee?
Once registration closes, we start the process of finalizing head counts and payment with our vendors,
preparing leader and participant packets, and preparing safety information. To make final preparations, we need
to have accurate data on all participants involved. Many decisions, reports, signage, adjustments,
transportation plans, etc. are based on this participant data. If during our final preparations, you request a
change or update, you add as much as several hours' worth of work for the volunteer event committee members
to make that adjustment, taking our attention away from other much-needed event preparation.
Be fair to your volunteer event committee. Please take the time to make sure you have given us all the
information requested from you by August 14th. This includes:
- What activities do you plan to do EVERY day
- Travel plans include full flight information if you are flying or if you are not flying letting us know how
you are getting to/from the event
- Reserving a space in and paying for your MOCA shuttle
- Housing
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Phone vs. PC
We strongly recommend you register using a device that has a large screen.
While it is possible to register via a mobile device, it be would be much easier to register via a full-sized
computer screen.
Registration will open sometime in Spring of 2025